Exam Grading Service Level Agreement
You must provide your name, e-mail address and accept the agreement at the bottom of the page in order for UCIT to process your exams.
All exams will be processed with a 24-hour turnaround. There are no exceptions.
UCIT will notify instructors by phone or e-mail when the exams are ready to be
Exams dropped off on Friday will be available for pickup by noon the following
Monday except for exam week. During exam week, drop-off and pickup will be
available on Saturday from 8:00 AM to 4:00 PM.
All users need to submit a completed Exam User Form with each batch of exams
for grading. UCIT staff will not process any exams without a completed form. An
updated Exam User Form can be printed from the exam grading website or can be
obtained while submitting exams for processing. UCIT will not accept old Exam
All exam response sheets must have student identification numbers coded on the
form. UCIT staff will not process any forms without an identification number or
without the corresponding circles filled in. Each student must have a unique
identifying number. The unique number does not have to be the student ID, but
must be at least 4 numbers in length. All ID numbers must be of the same length
for an exam.
UCIT staff will not alter response sheets under any circumstances. This
includes sheets rejected because of multiple marks, incorrectly coded versions,
sections, IDs, etc. Directions for completing the answer sheets are on the exam
grading website. (http://www.ucit.uc.edu/examgrading/)
UCIT will only scan the following forms for Exams: 5-item red response sheet
(FORM UC-1000);5-item blue response sheet (form NSC 4521) and the
10-item green response sheet (form NSC 4887), which can be obtained from
Central Stores. Sample images of the forms can be viewed on the exam grading
Faculty who use multiple versions of the same exam, or multiple sections of the
same class need to code the forms appropriately. Areas to be coded for the
versions and sections on the response sheet can be viewed on the exam grading
UCIT will store each quarters exam data until grades are due for the relevant
quarter when records will be purged (Exceptions for Law College based on
UCIT will store student response sheets until the 5th week of the next quarter,
at which time they will be shredded.
UCIT will print a Class Response report and a Roster report for every exam
submitted. The Class Response report identifies all questions with multiple
marks. The Roster report default is sorted by last name. Faculty must specify a
different sort order in the special instructions sections of the Exam User
Form if they want it sorted other than by last name.
Faculty or their representative must sign on the acceptance line of the Exam
User Form when picking up processed exams. The signature verifies that the
exam has been processed according to specifications. If discrepancies are found
prior to the acceptance signature, UCIT will re-process the exam as soon as the
scanner is available to correct mistakes. Any discrepancies found after the
signature will be treated as a new request, which requires a new Exam User
Form to be submitted with a 24 hour turnaround time.
When reports are emailed, any discrepancies caused by UCIT will be corrected as
soon as the scanner is available. However, corrections must be submitted in
email for documentation purposes.
UCIT staff will not accept changes over the phone.